Invite Participants to Scrum Poker

Add your team to Planning Poker in seconds – for remote, hybrid and on-site teams

Easy Team Invitation Without Registration

Our Scrum Poker tool makes it incredibly easy to invite your entire team to a Sprint Planning session – whether remote, hybrid, or in the office. No sign-up, no email verification, no app installation required!

All participants can join the Story Point estimation directly through their browser. Ideal for agile teams, Scrum Masters, and Product Owners who want to start Planning Poker quickly.

3 Ways to Invite Your Team

🔗 Method 1: Share Direct Link (Recommended)

Easiest and fastest! After creating the room, you'll receive a direct link like scrumpoker.com/ABC123

How it works:

  1. Create a new room on the homepage
  2. Copy the URL from your browser's address bar
  3. Share the link via:
    • Slack - Simply post in a channel or DM
    • Microsoft Teams - Insert in chat or channel
    • Zoom/Google Meet Chat - Share during the meeting
    • Email - For asynchronous invitations
    • Jira/Confluence - Link directly in tickets
  4. Team members click the link and they're in immediately!

💡 Pro Tip: Save recurring Planning Poker sessions as bookmarks or in your Sprint Planning templates to start even faster.

🔢 Method 2: Enter Room Code Manually

Ideal for verbal communication in meetings or when links can't be clicked.

How it works:

  1. Share the room code (e.g., "ABC123") verbally or in writing
  2. Participants open scrumpoker.com
  3. They enter the code in the "Join Room" field
  4. Click "Join" – done!

Note: Room codes are short and memorable (4-10 characters), perfect for reading aloud in video calls or writing on a whiteboard.

📱 Method 3: QR Code for Hybrid Teams

Perfect for hybrid meetings where some participants are on-site and others are remote.

How it works:

  1. Use a QR code generator (e.g., qr-code-generator.com)
  2. Enter the room link (e.g., scrumpoker.com/ABC123)
  3. Display the QR code on a screen or projector
  4. Participants scan with their smartphone and are instantly in the room

💡 Use Case: Display the QR code during Daily Standup or at the beginning of Sprint Planning on the meeting screen – everyone can join with a phone scan, whether in the room or remote.

Best Practices for Team Invitations

✅ Include in Calendar Event

Add the Scrum Poker link directly to the Sprint Planning invitation in Outlook, Google Calendar, or Teams. This way, all participants have the link readily available.

✅ Share 5 Minutes Before Meeting Start

Send the link shortly before the meeting begins in the team chat. This allows everyone to join and enter their name before the actual estimation starts.

✅ Reuse Room for Recurring Plannings

You can use the same room across multiple sprints. Save the link in your team documentation or in the Sprint Ritual template.

✅ For Remote Teams: Screen Sharing

The Scrum Master or Product Owner can share the Scrum Poker room in the video call so everyone can see who has already joined and which cards are being played.

✅ Multiple Rooms for Parallel Sessions

For large teams or multiple squads, you can create multiple rooms in parallel. Each room has a unique code – no mix-ups.

Frequently Asked Questions

How many participants can join simultaneously?

Unlimited! Our tool is designed for teams of any size. In practice, typical Scrum teams are 5-9 people, but larger refinement sessions with 15+ participants are also easily possible.

Do I need to create an account to invite people?

No! Neither you nor your team members need an account. Simply create a room, share the link, done. Perfect for spontaneous planning sessions or involving external stakeholders.

Can I remove people from the room?

As the room creator, you have moderation rights. You can remove participants if someone joined by mistake or is disrupting the session.

What happens if someone loses the link?

No problem! As long as you as the creator still have the link, you can share it again. Alternatively, the person can join using the room code on the homepage. The room remains active until manually closed.

Does this work with external freelancers or contractors?

Absolutely! Since no registration is required, external developers, designers, or consultants can easily participate. Just share the link – done. No IT approvals or company accounts needed.

Can I see who is already in the room before joining?

No, the participant list is only visible after joining. This protects privacy and prevents names from becoming public before the actual Planning Poker meeting.

Recommended Tools for Remote Planning Poker

Scrum Poker works best in combination with these tools:

🎥 Video Conferencing

Zoom, Google Meet, MS Teams for live discussions

💬 Team Chat

Slack, Discord, Teams for link sharing

📋 Backlog Tool

Jira, Azure DevOps, Trello for User Stories

🖥️ Screen Sharing

For presenting User Stories & acceptance criteria

Invite Your Team Now!

Create a free room and share the link with your team.

Create Room & Invite Team

How does Scrum Poker work? →

Complete guide for Planning Poker and Story Point estimation

Successful Estimation →

Best practices for precise estimates and better sprint planning